In response to the current novel coronavirus situation, and in anticipation of the most likely scenario of its rate of abatement, the university, with the follow-up and support of the Chairman of the Board of Trustees, outlined its plan for student assessment until the end of the semester. This was done in consultation with its International Advisory Board and peer international universities. The plan attempts to ease the burden on our students and minimize any negative impact on them, whilst at the same time ensuring 1) the best quality education possible, and 2) the most equitable manner of assessing the student performance. The plan is as follows:

Plan:

• Final exams are to be cancelled.
• Their points will be distributed to all the curricular work conducted from the time of class suspension to the end of semester.
• This curricular work would include various activities, such as homework assignments, essays, and timed quizzes, and will be decided by each instructor.
• Classes will have a brief oral assessment starting from the last week of classes and may extend to the final exam period as an addition to this curricular work. Faculty are strongly encouraged to pursue this option.
• Because robust direct evaluation (e.g. proctored written exam) is not feasible with the current situation, all undergraduate courses, except as noted below, will be graded as Pass/Fail. Graduate courses will be graded normally.
• A note on the transcript will be made to explain the situation, in order to protect the students.
• Students can request an Incomplete grade (IC) for an individual course, and complete the course later by taking the final exam once the situation is over and students return to the university, which can potentially be as early as summer. This will be more equitable for students who believe they can increase their GPA.
• To help students struggling with online education, the deadline for dropping individual courses is extended to Monday, 27th April 2020. Moreover, the deadline for dropping the entire semester with a grade of W (instead of WP/WF) is also extended until Monday, 27th April 2020.
• Further details will be communicated by each faculty to his/her students.

FAQ to Students:

General Questions:

1. What will happen to the final exams?
The final exams have been cancelled.
2. How will the final exam points be distributed?
Their points will be distributed to all the curricular work conducted from the time of class suspension to the end of semester. Make sure you excel in the remaining class work because it is counted towards your final evaluation.
3. What is the essence of this move?
This is the most equitable way to ensure students are rewarded for digesting the material of the entire semester. Remember, we are responsible to deliver to our students the best quality education. This will not happen if half of the semester is ignored.
4. How will I be graded?
Because direct evaluation (e.g. proctored written exam) is not feasible with the current situation, all undergraduate courses will be graded as Pass/Fail. So that our students are not negatively affected by this, a note on the transcript will be made to explain the situation to anybody reading the transcript, even decades from now.
5. Why add an oral exam?
A brief oral assessment (conducted online) will directly test your comprehension of the course material. It is not a total replacement for the final exam, as it cannot be conducted with the same duration or rigor. It is critical that the education process continues to the end of the term and learning outcomes are achieved, since most of the courses pave the way for the upcoming courses.
6. Can I drop courses now?
To help students struggling with online education, the deadline for dropping individual courses has been extended until Monday, 27th April 2020. We advise that you do not drop any courses, especially that courses will be graded as Pass/Fail.
7. How can I drop a course while I am out of campus?
The procedure and process to perform such requests will be communicated to you by the Registrar soon and it will take into consideration that it could be done electronically.
8. What is the meaning of Pass/Fail?
No grade-Pass (NP)" or "No grade-Fail (NF)" are assigned for courses offered on the basis of pass or fail. Neither one is assigned GPA points, and therefore neither affects the GPA.
9. Do my earned hours increase if I obtain NP grade in courses?
Yes, NP grade will increase your earned hours and fulfill your course requirement without affecting your GPA.
10. Can I repeat a course if I obtain NP grade in it?
No, student who has obtained an NP grade in a course will not able to repeat the course.
11. If I obtain NF grade in a course, how will I be graded when I repeat the course in future term?
Due to Covid-19 situation, the NP/NF grade is applicable for term 192 only. Hence, you will be graded normally when you repeat the course in future term.

Preparatory Students:

12. What is the minimum work that qualifies for Pass?
According to University policy, Pass (NP grade) corresponds to C grade or above, in Math and English preparatory courses, and D grade or above for other preparatory courses. The University policy also states that C is required to pass Math and English courses in the Prep Year.
13. What are the applicable grades for preparatory courses?
NP/NF are the applicable grades for preparatory courses.
14. What will happen to my academic standing if I obtain NP/NF grades in all courses?
Your academic standing will be the same as in your last term, since the GPA is not affected.

Undergraduate Students:

15. What is the minimum work that qualifies for Pass?
According to the policy of the University, Pass corresponds to D or above grade.
16. What are the applicable grades for undergraduate courses?
The applicable grades for undergraduate courses (excluding Physical Education courses) are NP, NF & IC grades, whereas for Physical Education courses the applicable grades are NP & NF only
17. I am a coop student, am I going to get Pass/Fail mark?
Coop students who are performing their coop will be assigned normal letter grades. Special cases will be handled on a case-by-case basis.
18. Does Pass/Fail apply to Senior Design Projects?
Yes. Therefore, it is expected that both faculty and students will put their best effort to get all learning outcomes and benefits of the course.
19. What if a student elects not to be graded as ‘Pass/Fail’ and wants to take the final exam to improve his/her cumulative GPA?
All students are given the opportunity to change any course status to “IC” until Monday, 27th April 2020. If they wish to take the final exam to improve the overall GPA. The date for taking the final exams will be determined at a later time, depending on the coronavirus situation, but most likely will take place before the first semester of the new academic year.
20. How and until when can I opt for IC grade in undergraduate courses?
Students who wish to take final exam at a later time and would like to opt for IC grade should inform their respective course instructors on or before Monday, 27th April 2020.
21. How can I check if the instructor has assigned IC grade?
If you had opted for IC grade by informing your instructor before Monday, 27th April 2020, then you must check your transcript during week 15 (April 26th – 30th, 2020) to confirm that IC grade is reported as requested. If not, please email your course instructor to resolve any discrepancies.
22. If I am going to take IC, should I continue current class work?
The student is expected to continue his/her academic work until the end of the semester, no matter which option he/she chooses.
23. What time can I convert IC to a letter grade?
Final exams will be held at a time announced by the University, in the soonest possible manner after the virus situation abates. All such students will take these exams in that prescribed time frame (to be announced later) and their IC must be converted to a letter grade before the beginning of the new academic year.
24. If I choose IC, can I change that course later to the Pass/Fail system?
No, you cannot.
25. What are the disadvantages of opting for an “IC” rating?
The main disadvantages are potential delay in graduation (since completing the course is required for graduation) and delaying any course for which this IC course is a prerequisite. Moreover, IC will be converted to a grade code, not Pass/Fail, so getting F or D will impact the student’s GPA.
26. Will a grade of Pass in Pass/Fail impact my GPA?
No. A student getting a 'Pass' grade is actually getting No grade-Pass (NP), which will not impact his/her overall GPA, as no actual letter grade (e.g. A, B, etc.) is assigned.
27. Will a grade Fail in Pass/Fail (not as a result of IC) impact my GPA?
No. A student getting a 'Fail' grade in the Pass/Fail system is actually getting No grade-Fail (NF)", which will not affect his overall GPA, as it will not be counted. The normal GPA points of 0 will not apply (but the course will have to be re-taken).
28. Will a grade Fail resulting from completing the IC course impact my GPA?
Any letter grade resulting from completing an “IC” course will have the normal GPA points, since such a course is then outside the Pass/Fail system. Thus, an F will result in 0 GPA points multiplied by those hours.
29. What is the difference between getting Fail (NF) grade in the Pass/Fail system and dropping the course with W grade
Neither will affect your GPA. The difference is that an NF will show on your transcript as such, whilst a withdrawal will show W instead of failing the course. In both cases, the course has to be re-taken if it is a compulsory course in your Degree Plan.
30. For those selecting IC, what will be the weight of the final exam?
The weight of the final exam may be adjusted, and could be different from what is in the syllabus; it could be higher than the original syllabus.
31. Can I take the IC option in a Physical Education course?
No, of course, you cannot.
32. For those selecting IC, what will be the weight of the final exam?
The weight of the final exam may be adjusted, and could be different from what is in the syllabus; it could be higher than the original syllabus.
33. As an undergraduate, will my performance this semester affect my academic standing?
As an undergraduate, you will not be dismissed from the University because of your academic performance in this semester.
34. As an undergraduate, what will happen to my academic standing if I obtain NP/NF grades in all courses?
Your academic standing will be the same as in your last term, since the GPA is not affected.
35. As an undergraduate, what will happen to my academic standing if I opt for IC grade in one or more courses?
Based on your GPA in this term, your academic standing will be changed later accordingly.
36. I am an undergraduate student and was conditionally admitted in this term; What will happen to my situation?
The condition for admission/readmission has been waived for this term.
37. How I can drop Coop or Summer training in terms 193/201?
You need to get the approval from Asst. Dean of Student Affairs (Coop & Summer Training programs) through email for dropping coop or summer training in terms 193/201.
38) I am a Coop Student. Do I have to opt for IC grade by informing Instructor before Monday, 27th April 2020?
No, you do not have to opt for IC grade by informing instructor before the deadline. Instead, you will be assigned IC grade at the end of this term.
39) Does NF grade affect the eligibility for 1st & 2nd graduation honors?
Yes, as per university regulations, students should not have any failing grades (F/NF) in order to be eligible for 1st or 2nd graduation honors. However, the students will still be eligible for 3rd Honors subject to academic regulations.

Graduate Students (Masters & Phd):

40. I am a graduate student; can I have the Pass/Fail option?
No, graduate students will be graded normally with the letter grade system. Regular grading is applicable for graduate students (Masters & PhD).
41. I am a graduate student and have registered in one or more undergraduate courses; do I have to opt for IC grade on or before Monday, 27th April 2020?
Yes, graduate students taking undergraduate courses must opt for IC grade and inform their respective course instructors on or before Monday, 27th April 2020.